Facilities and Safety Coordinator

Woodbridge, VA

Full Time

Warehouse Operations

Senior Manager/Supervisor

Facilities and Safety Coordinator

IGF Job Description
International Gourmet Foods, Inc. (IGF) services restaurants, gourmet markets, clubs, caterers, bakeries, country clubs, breweries, wineries, and hotels throughout the eastern United States. We are driven by strong
corporate and community values and most importantly, by the employees who uphold them.

Job Description
The Facilities and Safety Coordinator leads the Facilities and Safety team. The Coordinator manages all third-party relationships related to facilities and safety; strategizes and centralizes systems and procedures across IGF locations; oversees facility and workplace safety compliance with relevant regulations and internal best practices; facilitates training and certifications where applicable; and maintains a strong external network. The Coordinator also specializes in enforcing appropriate workflows and document version control.

Supervisory Responsibilities
Yes

Duties and Responsibilities

Manage and centralize facility and safety functions across IGF locations
Manage third-party vendor relationships related to safety, facility, and assets
1. Partner with internal management teams to establish, document, train on, and maintain high-quality external relationships
2. Contribute to technical aspects of third-party contracts
3. Assist with negotiating contract terms
Develop and execute budget and strategy to improve business capabilities and performance
1. Inventory existing, relevant policies and procedures; coordinate reviews and revisions
2. Verify the technical content of new and updated policies; provide writing and editing support; ensure final written documents meet applicable document standards
3. Collate new policies and procedures with existing documents; assist with organizing and managing IGF’s SharePoint library
4. Participate in training IGF staff on new initiatives, implementations, policies, and procedures
Lead the Facilities and Safety team to ensure safe, clean, compliant, and functional work environments across locations
1. Manage the planning, design, and implementation of additions, deletions, and major modifications to facility and safety infrastructure in all locations
2. Monitor requirements and compliance with preventative maintenance and safety regimes required by IGF internal policies and procedures, OSHA, and other regulator codes and regulations

1. Implement compliant safety and security protocol and practices
2. Coordinate with branch, department, and team leaders to prioritize, schedule, and conduct facility and safety policy and procedure training
Organize and centralize facility and safety compliance across IGF locations

Maintain an organized library of code manuals for all equipment; consult manuals and confer with the Facilities and Safety team, Director of Operations, and the branches on new installations and any installations that require electrical, mechanical, or logistical oversight
Conduct needs analyses by location to identify areas of noncompliance related to facility and workplace safety
Strategize and implement centralized response strategies
Collaborate with team members on projects to identify, evaluate, and support companywide adoption of best practices

Responsible for the development and performance management of the Facilities and Safety department
Perform other duties as assigned

Qualifications (Required)

Project management experience or skills
Previous policy, procedure, or other technical writing experience
Flexible to accommodate other perspectives
Research-oriented: able to obtain provincial information on laws, ordinances, and regulations; familiar with technical specifications, operating procedures, and compliance requirements
Able to make independent decisions based on known criteria
Able to establish and maintain relationships with stakeholders, vendors, and subject matter experts to ensure accurate and compliant output

Excellent time management skills with a proven ability to meet deadlines; ability to prioritize tasks and to delegate them when appropriate; build and maintain relationships with customers and vendors

Proactive, quick-thinking, problem-solving approach to work
Ability to work independently or as part of a team, changing gears when required, whether multitasking or adapting working hours
Creative; open to new ideas and concepts
Excellent analytical, communication, organization, and data-entry skills with keen focus on relationship building across branches and departments
Strong attention to detail and written, verbal, and interpersonal communication skills
Proficiency in M365, especially Excel, Forms, Outlook, Planner, SharePoint, Teams, and Word

Qualifications (Preferred)

Education in a writing-intensive field (e.g., English, Communications, Political Science, etc.)
Bilingual communication skills

Physical Requirements

Must be able to sit at a desk and work on a computer for prolonged periods of time
Must be able to access and navigate every department within the organization
Must be able to bend, lift (at least 35 lb.), stretch, and climb (including ladders)
Must be able to sustain prolonged periods of standing and walking
Must be able to work across temperature zones (dry/refrigerated/frozen)
Requires bending, sitting, standing, walking, use of hands, arms, legs, eyes, and voice

Uniform
Not Required

Benefits
Medical
Dental
Vision
401K
Paid vacation and holiday
Company-paid life insurance
Short-term disability
Referral program
Employee discount
Health savings account
Employee assistance program

Employment Status
Exempt

Uniform
Not Required

Job Type
Full-time

Schedule
TBD during hiring process

*Must have reliable means of transportation*

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